In this digital age where data is growing at a record pace and is rapidly becoming the new oil, safeguarding sensitive information is more essential than ever. The practice of data protection involves the implementation of policies and procedures that are designed to prevent the loss or corruption of data and ensure the security and integrity of data.
The basic tenets of data protection include:
1. Data availability – ensuring that data is accessible to users throughout the day, whether it is stored online or offline. This includes methods of accessing storage, managing, and accessing data in accordance with its context and sensitivity, to ensure that it is always accessible for reporting, analytics development, testing, and other purposes.
2. Data management – Ensuring data is managed in line with business and regulatory data security and compliance requirements. This includes preventing unauthorised access to data by implementing policies that are based on roles, such as access control and encryption, which ensure that only authorized users are able to access data. It also includes limiting access to data through tools, such as file classification and usage logging which enable organizations to track who is using which documents and how they are utilized.
3. Data privacy – ensuring that personal data is handled lawfully, fairly, and transparently with clear and transparent communication to data subjects about how their information will be used. It also includes limiting collection of personal data to what is essential for the intended purpose, and avoiding unnecessary processing.
Organizing data protection can be difficult however, with the right system and execution it can be made simple and efficient. The first step to creating an effective organization system is identifying goals that include ensuring GDPR compliance and protecting personal data. From there, a system can be developed and implemented using software tools that help streamline the process.
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